CUBE Bylaws

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CUBE Bylaw

APPENDIX

COUNCILS AND CAUCUSES

National School Boards Association Council of Urban Boards of Education
Amended and Substituted Bylaws

ARTICLE I – ESTABLISHMENT

In cooperation with the National School Boards Association (herein after referred to as “NSBA” Board of Directors, the Council of Urban Boards of Education (herein referred to as “CUBE”) is established pursuant to the Constitution and Bylaws of NSBA.

ARTICLE II – MISSION AND PURPOSE

A.    CUBE Mission

(i)    The mission of CUBE is to create opportunities for urban school board leaders to gain the knowledge and skills necessary to be effective policymakers and advocates for excellence and equity in public education. CUBE remains committed to the education of students in racially, ethnically, linguistically, and socio-economically diverse settings and closing the achievement and opportunity gaps that exist for students.

B.     CUBE Purpose

(i)    To advocate positions; publish studies; support legislation, views and opinions; and make budget recommendations to meet CUBE program needs.
(ii)    To establish dues for CUBE membership and raise funds from CUBE members and other sources to assist in carrying out the mission of CUBE. All funds shall be expended in accordance with the budget approved by the NSBA Board of Directors, after consideration of recommendations, if any from the Steering Committee.
(iii)    To enter into mutually agreeable arrangements with NSBA to provide sufficient staff services to CUBE and to develop financial support for such services.

ARTICLE III – MEMBERSHIP

To be eligible for membership in CUBE, the school district must be a member in good standing with its State School Boards Association. CUBE membership is not restricted solely to districts that represent an urban community/city. Rural and suburban districts are welcome to become CUBE members.
 

ARTICLE IV – GOVERNANCE

A.    CUBE Steering Committee

(i)    Purpose and Responsibility of the CUBE Steering Committee
       (a)    The Steering Committee shall manage the affairs of CUBE between regular business meetings as defined in Section B of this Article.
(ii)    Eligibility to serve on the CUBE Steering Committee
       (a)    Each Steering Committee Member, (16), (including the Immediate Past Chair) shall be a duly elected or appointed member of a school district’s governing board, which school board is a member in good standing of a State Association.
(iii)    Election of the CUBE Steering Committee
       (a)    The CUBE membership shall elect Steering Committee members at CUBE’s Annual Business Meeting held in conjunction with NSBA’s Annual Conference & Exposition. Newly elected Steering Committee members immediately assume their seats at the time of the election. The President of NSBA, or his/her designee, the NSBA Executive Director, and a representative from the NSBA Executive Directors Liaison Committee serve as an ex-officio member.
       (b)    A quorum of the members of CUBE must be present at the time of election.

B.    CUBE Steering Committee Meetings

(i)    The CUBE Steering Committee shall have five (5) meetings per year. Those meetings are:
       (a)    The Steering Committee will meeting during the NSBA Advocacy Institute that is typically held annually in January or February.
       (b)    The Steering Committee will meet before the NSBA Annual Conference and Exposition. Also during this time, the Council will host a business meeting to allow its membership to elect Steering Committee members.
       (c)    The Steering Committee will meet during CUBE’s Summer Issues Seminar.
       (d)    The Steering Committee will attend a fall retreat at NSBA’s headquarters.
       (e)    The Steering Committee will meet during CUBE’s Annual Conference.
       (d)    Finally, the Steering Committee shall meet on call of the CUBE Chair or the President of NSBA.
(ii)    Notice Required In Event of Absence.
       (a)    Members are expected to attend all of the meetings referred to in Article IV Section B (i).
       (b)    If a member of the Steering Committee, due to an exceptional professional or personal circumstances, needs to be absent from any of the meetings referred in Article IV Section B (i), advance notice shall be sent to the CUBE Chair notifying him/her of the member’s intention to be absent.

C.    Rules and Procedures Governing CUBE Steering Committee Meetings

(i)    A majority of the Steering Committee shall constitute a quorum at a Steering Committee meeting.
(ii)    The Steering Committee may meet in part or whole by electronic means.
(iii)    Proxy voting is not permitted at meetings of the Steering Committee.

D.    Terms of the CUBE Steering Committee Members

(i)    Members of the CUBE Steering Committee shall be limited to serving two full consecutive three-year terms.

E.    Election of Officers of the CUBE Steering Committee

(i)    The CUBE Steering Committee shall elect annually by a simple majority vote, from its membership, a Chair, Vice-Chair, Secretary, and Treasurer.
(ii)    Proxy voting is not permitted.
(iii)    The Immediate Past Chair shall retain all voting rights.

F.    Officers of the CUBE Steering Committee

(i)    Duties of the Chair
       (a)    The Chair shall preside at all meeting of the CUBE Steering Committee and at its programs.
       (b)    The Chair shall serve as Ex-Officio member (with certain voting rights) on NSBA’s Board of Directors.    
       (c)    The CUBE chair is expected to attend and represent the interests of CUBE at all of the meetings of the NSBA Board of Directors.
       (d)        The Chair shall appoint a chair for each standing committee.
       (e)        The Chair will also appoint the chair and co-chair of the task forces of the Steering Committee.
(f)    The Chair shall notify the Director of CUBE of any absences of Steering Committee members before a meeting occurs.

(ii)    Duties of the Vice-Chair
       (a)    The Vice-Chair shall perform the duties of the Chair in the event the Chair is unable to act due to planned and/or emergency absence, illness, resignation, removal from office, or abandoning the office until a special election.
       (b)    Additional duties shall be determined and assigned by the Chair.

(iii)    Duties of the Secretary
       (a)    The Secretary shall keep and/or review the minutes of all the meetings of the Steering Committee.
       (b)    The Secretary shall work with the CUBE Director to maintain an updated membership list.
       (c)    Additional duties shall be determined and assigned by the Chair.

(iv)    Duties of the Treasurer
       (a)    The Treasurer shall review and present an overview of CUBE finances to the CUBE Steering Committee. Documents and data necessary for that overview will be provided by the CUBE Director at every meeting.
       (b)    Additional duties shall be determined and assigned by the Chair.

(v)    Duties of the Immediate Past Chair
       (a)    The Immediate Past Chair shall serve as Chair of the Nominating Committee.
       (b)    Additional duties shall be determined and assigned by the Chair.

G.    Eligibility to Serve as a CUBE Steering Committee Officer

(i)    Each Steering Committee Officer shall be a duly elected or appointed member of a school district’s governing board that is a member of CUBE.

H.    Term of CUBE Steering Committee Officers

(i)    The Steering Committee shall elect annually from its membership, a Chair of CUBE, a Vice-Chair, and a Treasurer.
(ii)    Officers of CUBE shall be limited to two consecutive one-year terms as officers, if elected.
(iii)    Officers, other than the Immediate Past Chair, shall be filled by Steering Committee members during their normal terms on the Steering Committee, except that a Steering Committee member who has completed one year as Chair of CUBE when his or her term as a Steering Committee Member expires, and who remains on his/her local school board, shall be eligible to be elected to a second consecutive year as Chair.
(iv)    The incumbent Immediate Past Chair may serve in this office for up to, but no longer than, two years so long as the incumbent remains on his or her local school board and is the most recent past chair of CUBE otherwise eligible to serve in this office, unless determined otherwise by a vote of the Steering Committee.

I.    Vacancies on the CUBE Steering Committee

(i)    Vacancies on the Steering Committee may be filled by the Chair, by appointment, until the next Annual Business Meeting of CUBE, at which time an election shall be held for any unexpired term.    
(ii)    A vacancy can automatically occur if a Steering Committee member resigns, dies, or loses his/her school board seat.
(iii)    A CUBE Chair, Vice-Chair, Secretary, Treasurer or Immediate Past Chair who loses their local board seat may not continue to serve.
(iv)    Time served as an appointed member of the Steering Committee shall not be counted toward the two consecutive three-year terms to which Steering Committee members are limited. Full terms shall begin once the term of the vacated seat is complete.

J.     Removal of CUBE Steering Committee Members

(i)    In the event of two or more absences yearly, excused or unexcused, which, in the judgment of the Steering Committee, limit a member’s effectiveness, the Steering Committee reserves the right to declare a seat vacated by a vote of the     majority. Prior to such action, however, the Steering Committee shall notify the member, via certified mail, that because of his or her attendance record further absence may result in such action.

K.    Special Elections for Vacancy of Officers

(i)    In the event a seat is vacated by an officer of the Steering Committee, the Committee shall fill the position by special election as soon as possible. A new officer shall be elected by a simple majority. A quorum of the Steering Committee members must be present for the vote to occur.

L.    Staff Services

(i)    Staff services for CUBE shall be provided by NSBA permanent staff. At least one staff member shall be designated by the NSBA Executive Director to serve as the Director of CUBE in accordance with NSBA policies.

ARTICLE V – STANDING COMMITTEES

A.    Appointments To and Composition of CUBE Standing Committees.

(i)    The Chair, in consultation with the Steering Committee, shall appoint such standing or special committees as may be deemed advisable.
(ii)    A member of the Steering Committee will chair each committee. When appropriate, appointments may be made of school board members from CUBE participating districts who are not Steering Committee members.
(iii)    All standing and special committee recommendations and actions, excluding the charge of the Nominating Committee, must be considered and approved by the full Steering Committee.

B.    These Bylaws do hereby establish the following Standing Committees:

(i)    Nominating Committee Shall:
        (a)    Be chaired by the Immediate Past Chair. When the position of Immediate Past Chair is vacant, the Nominating Committee will be chaired by a member of the Steering Committee designated by the CUBE Chair. The Immediate Past Chair shall appoint a Nominating Committee of four (4) persons from CUBE participating districts, none of whom can be Steering Committee Members. Applicants for CUBE Steering Committee positions must be school board members from participating districts in good standing;
        (b)    Receive and screen nominees whose application is complete and received by the stated deadline, and recommend to the Council a slate consisting of at least one nominee for each vacancy;
        (c)    Give preference to board members from districts that are not represented on the Steering Committee at the time of election;
        (d)    Consider regional, gender, and racial representation on the Steering Committee; and,
        (e)    Give high priority to an urban board which has not been previously represented on the Steering Committee.

(ii)    Bylaws Committee shall:
        (a)    Have a Committee Chair Appointed by CUBE Chair;
        (b)    Provide general oversight of the CUBE Bylaws and propose revisions and/or amendments for consideration and recommendation to the Steering Committee. However, all revisions and amendments must occur in accordance with all of the relevant provisions of the CUBE Bylaws;
        (c)    Complete all amendments by January 15 of each year; and,
        (d)    Propose amendments in writing to the NSBA Board Policy Review Committee, after consideration and approval by the Steering Committee.

(iii)    Resolutions Committee Shall;
        (a)    Have a Committee Chair appointed by CUBE Chair;
        (b)    Annually consider proposals for amendment to the Beliefs and Policies and Resolutions of the National School Boards Association (NSBA);
        (c)    Complete this task by November 10 of each year; and,
        (d)    Propose amendments in writing to the Policies and Resolutions Committee of the Delegate Assembly of NSBA after consideration and approval by the Steering Committee.

(iv)    Program and Training Committee shall:
        (a)    Have a Committee Chair appointed by CUBE Chair; and,
        (b)    Provide input to the CUBE Director and the full Steering Committee on the formulation of CUBE programming and on issues related to urban school governance.
 
(v)    Finance Committee shall:
        (a)    Be chaired by the Treasurer; and,
        (b)    Work together with the CUBE Director to provide input to the Steering Committee on the expenditures and revenues associated with CUBE’s programming.

ARTICLE VI – BUSINESS MEETINGS

A.    Council Meetings

(i)    The Council shall consist of board members from each CUBE participating district.
(ii)    The Council shall meet at least annually to transact business and to elect Steering Committee members. These actions occur during the NSBA’s Annual Conference and Exposition.

B.    Rules and Procedures Governing Council Business Meetings

(i)    Proxy voting is not permitted at meetings of the Council.
(ii)    Held in conjunction with NSBA’s Annual Conference and Exposition, notice of at least thirty (30) calendar days is required prior to any meeting of the Council that is called for the purpose of conducting business.
(iii)    The number of member boards of CUBE in good standing that are present at the time of the meeting that has been called, via official notice, shall constitute a quorum.

C.     Council Voting Privileges

(i)    One designated board member from each district will have voting capability to cast one vote on behalf of their board. All board members present may have a voice, in any discussion, but the district shall have only one vote.

ARTICLE VII – AMENDMENTS

The Bylaws of CUBE may be amended by a two-thirds majority vote of the representatives present at an officially called business meeting. Proposed amendments must have been submitted in writing by the Steering Committee to all members of CUBE at least thirty (30) days prior to the meeting at which they are to be voted upon. Any board member may propose amendments, but such amendments must be made at least sixty (60) calendar days prior to a meeting. Amendments made from the floor that are not germane to an amendment proposal properly before the Council will be referred to the Steering Committee and acted upon at the next business meeting of the Council. The NSBA Board of Directors shall have final approval of all amendments to these Bylaws.

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Policy History:     Adopted by CUBE and approved by the Board, April 1967

Revised by CUBE April 10, 1976, and
Approved by the NSBA Board October 14, 1976
Amended by CUBE April 6, 1979, and
Approved by the NSBA Board April 19, 1979
Revised by CUBE October 1, 1994, and
Approved by the NSBA Board December 16, 1994
Reviewed and Approved by the NSBA Board February 2, 1996
Reviewed and Approved by the NSBA Board June 19, 1998
Amended and Approved by the NSBA Board June 19, 1999
Reviewed and Approved by the NSBA Board November 10, 1999
Reviewed and Approved by the NSBA Board September 2000
Reviewed and Approved by the NSBA Board June 2002
Reviewed and Approved by the NSBA Board April 2003
Reviewed and Approved by the NSBA Board June 9, 2005
Reviewed and Approved by the NSBA Board June 9-10, 2006
Reviewed and Approved by the NSBA Board June 6, 2008
Revised and Adopted by CUBE April 13, 2013 and
Reviewed, Amended, and Approved by the NSBA Board June 7, 2013
Revised and Adopted by CUBE April 6, 2014 and
Reviewed and Approved by the NSBA Board June 6, 2014
Revised and Adopted by CUBE March 22, 2015
Reviewed and Approved by the NSBA Board January 21, 2016

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