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Bylaws of the National Hispanic Council of School Board Members

Article I: Name and Purpose

Section 1. Name

The name of this organization shall be the National Hispanic Council of School Board Members and shall be referred to as the National Hispanic Council (NHC). Pursuant to Article XVI of the Constitution and Bylaws of the National School Boards Association, the National Hispanic Council of School Board Members has been established as a Council, effective July 1, 2002.

Section 2. Mission

The mission of the National Hispanic Council of School Board Members is to promote the goals and vision of the National School Boards Association (NSBA) and to provide leadership and a foundation to school board members for student educational opportunities through collaboration with key stakeholders to foster excellence and equity in public education.

The primary purposes of this organization are to:

(a)  Promote and advance equal educational opportunities for Hispanic children by Council members becoming actively engaged in national dialogue on educational problems, issues and concerns in conjunction with the National School Boards Association and other national organizations committed to the continued growth and development of minority children.

(b)  Provide education, educational seminars and information to members and/or interested parties on unique challenges and opportunities faced by school board members throughout the country;

1. In journal articles, bulletins, meetings and workshops.

(c)  Provide leadership by encouraging the most desirable and effective communication between school board members, their local school board, communities, national and state boards associations relating to Hispanic students;

(d)  Study the development, academic achievement of the Hispanic youth within public schools.

Article II: Membership

Section 1. Regular Membership

Regular voting membership shall be open to and held only by an elected or appointed member of any local school district Board of Trustees, Board of Education or State Board of Education within the fifty states, the District of Columbia, or the U.S. Virgin Islands and any other United States territory, who is a member of his/her State Association. Regular member is entitled to a vote on all action items presented before the Hispanic Council at any Hispanic Council General Membership, in person, and the right to hold any office or committee position.

Section 2. Associate Membership

Associate membership shall be open to any educator, school administrator, or other individual interested in and supportive of the purposes and goals of the Hispanic Council. Associate member shall not be entitled to vote nor hold an office in the Council, but may serve on committees.

Section 3. Honorary Membership

Honorary membership shall be open, upon request, to any Past Chair of the Hispanic Council who no longer holds office on a local school board. The Board of Directors of the Hispanic Council may elect additional honorary members, as it deems appropriate. Honorary members shall pay no dues. Honorary member shall not be entitled to vote nor hold an office in the Council, but may serve on committees.

Section 4. Corporate Membership

Corporate membership shall be open to any corporation or business organization interested in and supportive of the purposes and goals of the Hispanic Council. Corporate members shall not be entitled to vote, nor hold an office in the Council, but may serve on committees, and must be subject to approval by the Board of Directors. 

Section 5. Revocation of Membership

(a)  Membership in the Hispanic Council, for any category of membership except regular voting membership, may be revoked for good cause by a majority vote of the Board of Directors of the Hispanic Council 

(b)  Regular voting membership may be revoked for good cause only by a majority vote of the general membership present, with due notice and opportunity to be heard being given to the affected member at the Annual Business Meeting.

(c)  Dues shall be forfeited upon removal of membership.

Section 6. Dues Payment and Fiscal Year

(a)  The fiscal year of the Hispanic Council shall be from July 1 of each year through June 30 of the following year.

(b)  A dues schedule for the various categories of membership in the Hispanic Council shall be established by action of the Board of Directors by vote of the general voting membership. Dues for Regular membership shall be seventy-five dollars ($75.00) per year and dues for Associate membership shall be fifty dollars ($50.00). Honorary membership shall not pay dues. The Corporate membership dues shall be one-thousand dollars ($1,000) per year, per corporation.

(c)  Incentive Membership Dues – Board of three is $175; five is $300; seven is $375; and nine is $525.

(d)  Dues are payable on/or by the beginning of the fiscal year. No school board member whose dues are delinquent shall be entitled to vote.

(e)  Cash, checks, money order, credit card, and purchase orders will be accepted. At the Annual Conference, those submitting purchase orders will not be allowed to vote.

Section 7.  Meetings and Elections

(a)  The annual business meeting of the Hispanic Council general membership shall be convened during the annual conference of the National School Boards Association. The date and time of the annual business meeting shall be determined by the Board of Directors of the Hispanic Council.

(b)  At the annual business meeting of the Hispanic Council general membership, neither proxy voting nor absentee voting shall be permitted.

(c)  National officers and regional directors shall be elected by the general membership at the annual business meeting of the Hispanic Council. Officers shall take office immediately upon election.

(d)  In addition to the annual business meeting, the Board of Directors shall hold at least three meetings per year. Meetings may be held via conference call or other electronic means, provided that all members of the board are notified at least 72 hours prior to the meeting status, the date, time, and purpose thereof. 

(e)  All Hispanic Council Board Members are expected to attend all scheduled Hispanic Council conference calls and meetings.

(f)  In the event of two or more absences in a fiscal year, excused or unexcused, which, in the judgment of the Board of Directors, limit a member’s effectiveness, the Board of Directors reserves the right to declare the seat vacated by a majority vote. Prior to such action, the Board of Directors shall notify the member via certified mail that because of his/her attendance record further absences may result in such action.

Article III: Officers, Duties, Board of Directors

Section 1. Titles and Term of Office

There shall be six (6) National Officers, five (5) Regional Directors, and two ex officio members of the Hispanic Council. The officers of the Hispanic Council shall be the Chair, Chair-Elect, Vice Chair, Secretary, Treasurer, and Immediate Past Chair and includes the NSBA Executive Director and NSBA President serving as ex-officio non-voting members.

(a)  The term of a National Officer shall be two (2) years. Each officer shall serve until the selection and installation of his or her successor is fulfilled during the annual business meeting, or until removal.

(b)  The position of Chair-Elect will automatically ascend to the position of Chair at the conclusion of all the Hispanic Council activities during the NSBA Annual Conference and Exposition. 

Section 2.  Executive Committee/Board of Directors

(a)  Executive Committee is comprised of the six national officers of the Hispanic Council and two ex officio members, the NSBA President and Executive Director.

(b)  Board of Directors is comprised of the Executive Committee and the five regional directors of the Hispanic Council. 

Section 3.  Regional Directors

(a)  There shall be five (5) Regional Directors of the Hispanic Council to be representative of five geographical regions established by the Board of Directors. Such geographical regions shall be consistent with the NSBA designation of geographical regions as follows:

  • Central Region: Illinois, Indiana, Iowa, Kentucky, Michigan, Minnesota, Missouri, Ohio, and Wisconsin.
  • Northeast Region: Connecticut, Delaware, District of Columbia, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont, and Virgin Islands.
  • Pacific Region: Alaska, Arizona, California, Hawaii, Idaho, Nevada, Oregon, Utah, and Washington.
  • Southern Region:  Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas, Virginia, and West Virginia.
  • Western Region:  Colorado, Kansas, Montana, Nebraska, New Mexico, North Dakota, South Dakota, Oklahoma, and Wyoming.

(b)  Regional Directors shall serve a two-year term and their regular election cycle shall be staggered as follows:

  • Central, Northeast, Western—even numbered years
  • Pacific and Southern—odd numbered years

(c)  Regional Directors shall promote and encourage participation in the activities and annual conference of the Hispanic Council, and in activities of the National School Boards Association.

(d)  Regional Directors shall act as spokespersons of the Hispanic Council in their region when requested to do so by the Chair or the Executive Committee.

(e)  Regional Directors shall serve as members of the Membership Committee. Additional duties shall be determined and assigned by the Committee Chair or the Council Chair.

Section 4. Eligibility

Each officer and Regional Director shall be a duly elected or appointed member of a school district governing board, or State Board of Education, in the United States.

Section 5. Term Limits

(a)  A Regional Director shall be elected to serve no more than two consecutive terms.

(b)  An elected Officer shall be elected to serve no more than one two-year term in the same office.

Section 6. Duties and Powers

The duties and powers of the Officers shall be as follows:

Chair

(a)  The Chair shall preside at all meetings of the Hispanic Council and of the Executive Committee and Board of Directors. The Chair shall appoint all members of any standing or special committees of the Hispanic Council and shall be deemed a member of all such committees, except that the Chair shall not be a member of the Nominating Committee.

(b)  The Chair shall be the chief spokesperson for the Hispanic Council.

Chair-Elect

(a)  The Chair-Elect shall perform the duties of the Chair in the event the Chair is disabled and unable to act, is removed, or abandons the office. The Chair-Elect shall have primary responsibility for setting the direction for the implementation of the Hispanic Council programming at the NSBA Annual Conference. The Chair-Elect shall act as the Chair of the Hispanic Council Scholarship Committee. Additional duties shall be determined and assigned by the Chair.

Vice Chair

(a)  The Vice Chair shall become conversant with the bylaws of the Hispanic Council and of NSBA. The Vice Chair shall serve as the Chair of the Bylaws Committee and Parliamentarian at meetings of the Hispanic Council.

(b)  The Vice Chair shall serve as chairperson of the Membership Committee, and shall direct the efforts of the Regional Directors in such endeavors.

Secretary

(a)  The Secretary shall keep the minutes of all meetings of the Hispanic Council and of the Executive Committee and Board of Directors. The Secretary shall also keep a membership roster, updated at least once per year; shall preserve the records of the Hispanic Council; and shall give all required notices and announcements of meetings. Additional duties shall be determined and assigned by the Chair.

Treasurer

(a)  The Treasurer shall prepare a written annual financial report, receive and deposit all monies belonging to the Hispanic Council, through the NSBA Council Liaison and make such report available to the general membership at the NSBA Annual Conference. The Treasurer shall report upon the financial condition as called upon by the Executive Committee and Board of Directors. Additional duties shall be determined and assigned by the Chair.

Immediate Past Chair

(a)  The Immediate Past Chair shall serve as the chair of the Nominating Committee and as a member of the Policies and Resolutions Committee.

Section 7.  Duties of the Executive Committee

(a)  The Executive Committee shall act on behalf of the Hispanic Council between meetings of the general membership.

(b)  The Executive Committee shall meet upon the call of the Chair, or upon the call in writing of any three (3) members of the Executive Committee. The Executive    Committee may meet via conference call or other electronic means.

Section 8.  Duties of the Board of Directors

(a)  The Board of Directors shall act on behalf of the Hispanic Council between meetings of the general membership. 

(b)  The Board of Directors shall meet upon the call of the Chair, or upon the call in writing of any five (5) members of the Board of the Directors.

Article IV: Standing Committees

Section 1. Nominating Committee

(a)  The Immediate Past Chair, or the designee of the Chair in the absence of the Immediate Past Chair, shall serve as Chairperson of this Committee. 

(b)  Nominations for Board of Director positions must be submitted by Council members to the Nominating Committee chair a minimum of sixty days (60) prior to the election of officers.

(c)  The Nominating Committee shall submit a slate of recommended candidates for each position at the annual business meeting of the Hispanic Council. The Nominating Committee may submit one or more names for each position.

(d)  The Nominating Committee shall consist of the Immediate Past Chair (committee chair) and two regular voting members of the Council.

(e)  The Nominating Committee shall conduct itself and shall discharge its duties according to the standing rules duly adopted by the general membership.

(f)  Nominations may also be accepted from the floor at the annual business meeting of the Hispanic Council.

Section 2. Scholarship Committee

(a)  The Chair-Elect, or the designee of the Chair in the absence of the Chair-Elect, shall serve as Chairperson of this Committee.

(b)  The Scholarship Committee shall include the five (5) regional directors.

(c)  The Scholarship Committee shall make the selection of the recipient(s).

Section 3.  Bylaws Committee

(a)  Vice Chair, or the designee of the Chair in the absence of the Vice Chair, shall serve as Chairperson of this Committee.

(b)  The Bylaws Committee shall include the Secretary, Treasurer, and two (2) Regional Directors, to be selected by the Chair of the Committee.

(c)  The Bylaws Committee shall present recommendations for approval by the Board of Directors for adoption by the general membership.

Section 4.  Policies and Resolution Committee

(a)  The Chair shall serve as Chairperson of this Committee.

(b)  The Policies and Resolutions Committee shall include Chair, Immediate Past Chair, and up to two other Hispanic Council members as appointed by the Chair.

(c)  The Policies and Resolutions Committee shall present recommendations for approval by the Board of Directors prior to submission to the NSBA Policies and Resolution Committee.

Section 4.  Membership Committee

(a)  Vice Chair, or the designee of the Chair in the absence of the Vice Chair, shall serve as Chairperson of this Committee.

(b)  The Membership Committee shall include the five (5) regional directors.

(c)  The Membership Committee shall make recommendations on strategies for maintaining and increasing membership.

Article V: Removal of Officers and Vacancies

Section 1. Removal of Officers and Directors

Any Officer who has not represented the best interests of the Hispanic Council or compliance with Article II, Section 7, letter (e) shall be removed from office, for good cause, by majority vote of the general membership present or the NSBA Board of Directors. Such removal and vote shall be taken only at a duly convened meeting of the general membership or the NSBA Board of Directors, with due notice and opportunity to be heard being given to the affected member.

Section 2. Vacancies

(a)  Vacancies occurring in any office, except for the office of Chair or Chair-Elect, shall be filled by appointment of the Chair, with the consent and confirmation of the Board of Directors. Such appointee shall serve the unexpired term of that office.

(b)  If there is a vacancy for any reason in the office of Chair, the Chair-Elect shall succeed to the office immediately and shall have all the powers and perform all the duties of the office. The Chair-Elect shall serve a full term as Chair upon completing the remainder of the term caused by the vacancy. However, a person filling an unexpired said Chair’s term may hold that respective seat on the NSBA Board of Directors until the end of the next Delegate Assembly meeting of NSBA in addition to his/her own two-year term.

(c)  If there is a vacancy for any reason in any office which cannot be filled by these provisions for succession to office, the Board of Directors shall appoint from its own membership an officer pro tempore to perform the duties of the vacated office until the office is filled by an election by the general membership at the annual business meeting of the Hispanic Council.

Article VI: Parlimentary Authority

Section 1.

The most recent edition of Robert's Rules of Order shall be the official parliamentary authority for the Hispanic Council when not in conflict with these bylaws.

Article VII: Amendments

Section 1.

These bylaws may be amended only by regular vote of the general membership. A two-thirds (2/3) vote of those present and voting shall be required to approve amendments to these bylaws before submitting to the NSBA Board of Directors for final approval.

Article VIII: Quorum

(a)  A quorum shall consist of one-half of the full voting membership of the Board of Directors or Executive Committee.

(b)  During the annual business meeting, a quorum considered for voting is members present.

Policy History:

First draft presented at the 1975 NSBA Convention, Miami Beach, Florida, following the establishment of the Hispanic Caucus in Houston, Texas, April 6, 1974

Approved March 26, 1977, Houston, Texas

Reviewed and reaffirmed March 31, 1984, Houston, Texas

Reviewed and adopted April 27, 1992.

Amended and adopted April 10, 1994.

The revised and edited copy was published June 18, 1994.

Amended and adopted April 6, 1998.

Revised and edited copy published 9/15/99 and 11/2/99

Amended and adopted April 3, 2000, Orlando, Florida

Amended and adopted April 6, 2002 New Orleans, LA

Amended and adopted April 5, 2003 San Francisco, CA

Reviewed by Caucus Board of Directors October 23, 2004, Alexandria, Virginia

Amended and adopted April 17, 2005 San Diego, CA

Amended and Adopted April 9, 2006 in Chicago, IL

Reviewed and Approved by the NSBA Board June 10, 2006 in Alexandria, Virginia

Reviewed February 26, 2007

Reviewed and Approved at the NHC Annual Business Meeting April 15, 2007

Amended and Adopted by the NSBA Board June 8, 2007 in Alexandria, Virginia

Reviewed and Approved by the NSBA Board June 6, 2008 in Alexandria, Virginia

Reviewed and Approved at the NHC Annual Business Meeting April 5, 2014

Reviewed and Approved by the NSBA Board June 6, 2014 in Alexandria, Virginia

Reviewed and Approved at the NHC Annual Business Meeting March 21, 2015

Reviewed and Approved by the NSBA Board June 13, 2015 in Tulsa, Oklahoma

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